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Job Details  * This vacancy is now closed *
Job Title:
SCHEDULER TFT

Posted Date:
11/4/2013
Closing Date:
11/11/2013
Languages:
-   -   -

Job Description





POSITION: (TEAMSTERS)
Schedulers - Two (2) Temporary Full Time
Approximately twelve (12) months or until previous incumbent returns

DEPARTMENT/CAMPUS:
Staffing Office - Corporate

JOB OVERVIEW:
Working in a time sensitive, deadline driven environment, the Scheduler functions as a frontline member of the Staffing Office team in allocating, calling and scheduling of staff in accordance with standardized processes, policies and procedures.

POSTING NUMBER:
131409/131410

HOURS:
Rotating Days and Evening shifts
(subject to change in accordance with operational requirements)

QUALIFICATIONS:

" College certificate/diploma in Business Administration, Human Resources or related field required
" A minimum of three (3) years recent experience in a scheduling environment, preferably in health care
" Experience with computerized scheduling and timekeeping systems is required. Previous experience with ESP is preferred.
" Previous experience scheduling in a unionized environment is required
" Must possess a strong customer focus with exceptional telephone and email etiquette, interpersonal and communication (written and verbal) skills
" Effective team player that demonstrates a willingness to assist others and supports team decisions
" Must possess an understanding of scheduling best practices, HR policies and collective agreements
" Must possess strong time management and organizational skills to be able to successfully manage tight deadlines and payroll cutoffs
" Demonstrated ability to handle multiple priorities within a dynamic, fast-paced work environment
" Strong computer skills and proficiency with MS Office (Word, Excel and Outlook) is required
" Previous Human Resource and/or Payroll experience is an asset
" Experience with HRIS and/or Payroll systems is preferred
" Demonstrated commitment to continuous learning and learning new technologies, methods and approaches to simplify and streamline job related tasks
" Excellent problem solving and prioritization skills needed, as well as strong attention to detail
" Excellent attendance, punctuality and work record

DUTIES & RESPONSIBILITIES:

" Prepares and maintains staff schedules in accordance with Osler's policies, procedures and/or Collective Agreement requirements
" Responsible for adhering to scheduling practices and processes for all employee groups taking into account all applicable collective agreements and/or employment standards requirements
" Documents sick calls and determines, in collaboration with the unit, whether or not a replacement staff is needed
" Receives and processes employee information and status (contact numbers, availability, skills, etc)
" Completes calls for long term and/or short call staffing needs to meet unit needs
" Provides on-going assistance to employees in person, by telephone and correspondence, concerning pay inquiries
" Provides consultation to managers regarding scheduling best practices
" Investigates pay inquiries and collaborates with Payroll, Human Resources and Unit Managers to resolve issues
" Responsible for ensuring accuracy in ESP to ensure payroll is complete and accurate
" Responsible for assisting with ESP data and maintenance including entering of accurate payroll codes, assignment changes, master rotation adjustments, entering modified work plans - assuring modified and paid hours are correct

SALARY:
Minimum: $23.47 per hour
Maximum: $26.17 per hour

INTERNAL APPLICATION DEADLINE:
Monday November 11, 2013

POSTED:
Monday November 4, 2013

Please apply online at www.williamoslerhs.ca

*In order be considered for this position, you must include a current resume or detailed qualifications summary with your application.

*Please note that only those candidates selected for interviews will be contacted